Putting Process Before Platform

5 minute read

Q: What is a business process? Is it a string of tech-enabled operations? A series of collaborative events, people working together to get things done? Maybe, like Gartner, you see it as the steps you take to satisfy a customer? Or is it an organizational asset that creates business value?

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ROI Revealed: Microsoft Dynamics 365 Delivers $16.97 for Every Dollar Spent

Originally published on Microsoft Dynamics 365 blog.
2 minute read

In keynotes and sessions at Microsoft Ignite 2018, many stories of organizations that are leveraging Dynamics 365 to fundamentally transform the organization to meet the changing expectations of customers were shared. These success stories are compelling, however it begs the question: “what’s the true return on investment (ROI) for an average Dynamics 365 deployment?” Thanks to an independent analysis from Nucleus Research, we can reveal the answer:

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Strategic IT Partner Selection

8 minute read

Ever since hunting and gathering gave way to agrarian society, the marketplace has been evolving. That’s thousands of years of fine tuning who does what – narrowing focus, gaining expertise. Now it’s 2019, and everyone is a specialist.

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Of Pizza & Pricing: Navigating Microsoft Dynamics 365 Licensing Options

5 minute read

Pizza is wonderful. In part, because it’s so versatile. From the classic cheese and pepperoni, to the deep dish of Chicago, to the highbrow arugula and prosciutto, and of course, the ever-controversial ham and pineapple. The possibilities are endless! Although, if you’re one of those “pineapple and ham” people, we may need to have a different conversation than the one we’re about to dive into. Really?! Pineapple and ham… on a pizza?!

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The Changing Landscape of CRM

5 Minute Read

The following article was penned by our Director of Consulting, Dustin Sitton. It provides a more technical view of how advancements in CRM offerings are changing the way consultants and developers operate.

Developers Have Been Waiting for This…Or Have They?

The promise of an enterprise application so flexible and easy to use that it eliminates the need for traditional custom software development has been talked about for a long time. Until recently, developers have 

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SOA Long and Thanks For All The Fiche

5 minute read

What’s the best approach for transitioning from physical records (paper and microfiche) to digital records for your organization? Should you just rip the bandage off and have it done all at once? Or should you build capacity into your systems, in Service-Oriented Architecture (SOA) fashion, to transition incrementally, over a longer period of time?

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For Safety’s Sake, Store Your Data in the Cloud

2 minute read

Of great concern to most organizations is data protection and security. Yet, according to an Aberdeen Group Benchmark Report, more than 44 percent of companies with 100 to 1,000 employees do not have a disaster recovery strategy in place. Even companies that have a formal plan may not have the degree of readiness that assures business continuity in the face of lost or damaged data.

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The Technical Debt Trap

5 minute read

Back then – it was just what you needed. You built a good looking website to front your business, and customers used it like the Yellow Pages. It was your online corporate brochure. But what was cutting edge just a few years ago is now common, and may convey the wrong message to your customers. With one brief look at your outdated or clunky site, they may just move on to another site without stopping. Customer expectations are now much higher than they used to be… and what used to be effective doesn’t work anymore.

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Delivering Technology Projects

ThomasNet News Tech Trends Journal writer Faye Rivkin interviewed Mind Over Machines IT solutions expert Michael Askin for best practices on delivering high value manufacturing-related technology projects. The following article is reprinted here with permission from ThomasNet News Tech Trends Journal and with gratitude from Mind Over Machines.

Upgrading capabilities and re-engineering to align capabilities to user needs are the top reasons manufacturers give for considering an information technology upgrade or implementing new IT, according to an Aberdeen Group research report earlier this year.

Table 1:  Project Considerations (Source:  Aberdeen Group, March 2013)

Information technology is a central key to successful business transformation; however, a McKinsey & Company study of 5,400 large-scale IT projects (initial budgets greater than $15 million) found that IT project management keeps many an executive up at night. According to McKinsey, large IT projects run on average 45 percent over budget and 7 percent over deadline while delivering 56 percent less value than originally predicted.

Manufacturing-related technology projects may be smaller in dollar and scope, but they can cause many of the same issues that derail larger IT projects. There are several steps manufacturers can take to help ensure successful implementation of an IT project, including:

  • Having a clear business justification and value
  • Planning for development and implementation
  • Avoiding common pitfalls

Business Justification & Value

Adopting new technology simply to be cutting edge is not a reason to upgrade; neither is replacing a legacy system simply because it’s legacy. The first step toward delivering a successful project is to clearly define the business rationale for the change and the value that this change will provide.

“To replace a system just because it’s old,” says Michael Askin, senior consultant for Mind Over Machines, an IT consulting firm providing data solutions, software application development, and user experience (UX) design, “is normally not a good reason. “However,” he notes, “the older a system or hardware is, and the more critical it is, the more dangerous it gets to continue to operate.” Askin recommends regular evaluation of all systems and tracking the life of systems against risk criteria.

Scalability is an important factor to consider. “If you can no longer scale the technology,” says Askin, and system limitations have you thinking you should “put the brakes on until we stabilize” or “we are not ready for new opportunities or expansion,” that’s a good reason for an IT change. Another similarly good justification for an upgrade is if system limitations require the addition of staff to add volume.

Does the project support the company’s long-term plan, budget, key performance indicators, etc? Without this demonstrated connection, there is limited value to embarking on a project, and it can often lose momentum and executive-level support once those involved realize it may be difficult to justify or sustain it for the long term.

“If it has little or no discernible value,” Askin says, “it should be off the table.” Equally important, however, are the consequences of not doing a project, such as the detrimental effect on a business by not implementing compliance tracking.

Doing a feasibility study captures and documents the reasons behind a new project as well as the risks and benefits. Feasibility studies gather such information as:

  1. Economic viability
  2. Technical feasibility
  3. Operational feasibility
  4. Possible alternatives
  5. Political feasibility

Outsource, Buy or Develop In-house?  

In-house development and implementation of IT can be less expensive than outsourcing, but the cost of opportunity, bandwidth, roadmap, technology changes, etc, are often good rationale for partnering with an outside organization. “Without the available internal resources, capabilities, and bandwidth,” says Mariela Koenig, research director of the manufacturing practice at Aberdeen Group, “the right solution may be the more expensive one.”

A recent additional factor in the “make versus buy” decision is related to IT security. Koenig explains that hackers can now break into manufacturing machinery in addition to e-mail, chat, and financial systems. Coupled with the implementation of the cloud among manufacturing organizations, this can result in exposure to issues that a company may not be capable of managing without assistance.

An outsource decision matrix that includes a review of data related to quality, competence, and cost can help clarify the reasoning around this decision.

Project Pitfalls

Strong project oversight keeps a project on track and avoids schedule slips, quality flaws, and budget overruns. A few common bungles are highlighted below.

Poorly defined problem and expectations

Does the team clearly understand and agree on existing problems that need to be solved and the business justification and the goal(s) that come with the new IT implementation? Without clearly making these definitions up front, a small misstep can quickly escalate and eat up valuable time and resources.

All aspects of a project should be validated “with data and facts, not guesses and assumptions,” says Koenig. Project objectives should be documented, easily accessible, and SMART:  specific, measurable, aggressive, realistic, and time-sensitive.

Lack of governance

“Change matters,” says Koenig, “and someone needs to be on top of it.” She means it literally. Governance helps ensure a project is executed according to company standards and the project plan. It keeps a project on track and creates accountability through reporting and oversight.

Roles and responsibilities are clearly defined for all involved, and by adhering to the governance structure, a team can better ensure a project meshes with company’s objectives. Aberdeen Group’s research (pictured below) demonstrates that manufacturers believe executive-level commitment and governance play a central role in the success of IT projects.

 Table 2:  Governance is Critical to Success (Source:  Aberdeen Research, March 2013)

Not following a systematic approach

“Bite off small chunks,” says Askin, when tackling a project. “Each chunk should have a definitive goal and be as valuable as possible.” Demonstrating value at regular intervals allows for better evaluation of and quicker adjustments to a project that might be going off track.

Using a stepwise approach facilitates better management of the scope, size, and complexity of a project; there are four-, five-, six-, and eight-step iterative frameworks, such as Scrum and Agile, available to manage and drive a project’s momentum. These processes allow for regular and repeated testing, input from users, and adjustments in the short term to avoid a large, uncomfortable discovery at a project’s conclusion.

Ensuring Success

Unsuccessful projects skip some or all of these steps, because companies are rushed for time or because competition is forcing a quick change.

But manufacturers see a technology implementation “as a marriage that cannot be broken,” says Koenig. To ensure a long and prosperous marriage, a strong partnership must exist between IT, the business units, and the shop floor. Only through this transparent, structured relationship can IT projects be delivered on time, on budget, and with their intended value.

Read article as originally posted in ThomasNet News Tech Trends Journal

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Reminder: Your Technology Assessment is Overdue

9 minute read

How do you keep up with changes in your market? In lean times, you’ll likely pore over your budgets, evaluate your most important assets, and trim the fat here and there. And then when the big picture gets a little brighter, you’ll fatten up again. But is that preparation or is that just a response? A technology assessment is a perfect opportunity to step back, in preparation for your next big step forward.

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